Cobb EMC has an exciting opportunity for a Payroll Specialist to process weekly timesheets, accurately produce bi-weekly payroll, comply with tax filing, reporting and payment obligations, maintain the employee annual leave balances and transactions, work with benefits to ensure proper payroll deductions and to ensure the overall custodianship of all corporate payroll records. In addition, perform expense administration functions to ensure employee expenses are processed timely and accurately.

Schedule: Monday-Friday 8am-5pm (Hybrid- 2 days remote and 3 days in the office)

Benefits:  

• Company paid Health Insurance Premiums!
• Insurance is effective your first day of employment
• Retirement Security Pension plan!
• Automatic 7% Company paid contribution to 401k with additional matching!
• Annual Bonus Program!
• Tuition and Certification reimbursement!
• Learn more HERE

To learn more about Cobb EMC visit our website at www.cobbemc.com

What you will be doing:

Bi-Weekly Payroll Process

• Ensure accurate daily timecards to employee records; compare hours posted with timecards. Verify any discrepancies with supervisors.
• Prepare and ensure accuracy of payroll summary control totals.
• Prepare timely payments for payroll taxes and other wires/ACH payments as required.
• Publish pay statements electronically and print when necessary
• Generate and transmit formatted bank files such as direct deposit (ACH) and positive pay for live checks
• Produce and review interface files to be posted to General Ledger, Equipment, and Work Order systems.
• Assist employees/management with any related payroll questions or requests.                  

Payroll Deductions

• Process payroll deductions in accordance with corporate procedures.
• Process benefit deductions special situations and arrears
• Process leave plan (PTO) accruals, deductions and manual transactions
• Maintain accounts receivable records of employee allotment allowances.
• Advise specified employees of allowances subject to taxes and annual non-business usage rates.
• Ensure setup and processing for tax levies, child support, bankruptcy, and loan garnishments

Other Payroll Functions

• Maintain Cobb Cash spreadsheet/log; request checks and distribute, as required.
• Work with the ERP Team and vendors concerning payroll computer system problems, enhancements, and software implementation.
• Keep abreast of federal and state payroll tax rules, garnishment laws, and regulations.
• Execute special payroll runs for SERP payments, vacation buyback, and cash rewards
• Create and process manual payments when necessary (457B payouts, corrections, etc.)
• Assist with Payroll Tax Reports (Quarterly, Annual) and Employee W2’s.

Employee Expense Functions

• Ensure company credit card usage and compliance are accounted for properly and timely.
• Review and final approve all employee expense requests and expense reports.
• Balance and post employee expense transactions.
• Research and correct expense report inaccuracies and refer problems to manager.
• Create and maintain meeting activities and assign to employees.
• Maintain Expense Codes to ensure proper user access and GL Accounting on each expense code
• Assist users with expense report entry and questions regarding proper accounting for their expenses

Accounting Records

• Ensure that accounting functions adhere to generally accepted accounting principles and practices, consistent with industry and regulatory standards.
• Analyze financial information to prepare journal entries to general ledger accounts.
• Reconcile subsidiary ledgers to general ledger accounts, as required.
• Improve business efficiency around processes and responsibilities.
• Assist in researching and correcting errors that cause posting jobs to fail.
• Scan and upload journal entry information for electronic storage on MHC Image Express system.

GEMC Credit Union

• Serve as primary service representative for Cobb EMC’s GEMC Federal Credit Union office, conducting account holder and borrower transactions
• Maintain files and complete all necessary paperwork for processing credit union related matters.
• Maintain open communication with central credit union office.
• Maintain confidentiality of all records and related information.

Minimum Requirements: 

High School or equivalent.

Minimum five years’ experience in payroll processing.

Thorough knowledge of payroll compliance, payroll taxes, payroll records, and general accounting procedures.

Proficiency with payroll processing software (e.g., ADP workforce now, Workday payroll, Ceridian Dayforce or Infor Lawson)                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 

SKILLS:                                                                                                                                                                                                                                                                                                                                                                                                                                Effective oral and written communication skills.

Excellent analytical and organizational skills.

Effective interpersonal skills.

Ability to perform data analysis and problem solving.

Adaptability to varied work assignments.

Ability to maintain accuracy in data entry and payroll processing.

Ability to work with minimal supervision.

Moderate 10-key calculator and strong data entry skills.

Proficiency with Microsoft Word and Excel including formulas and data imports

Ability to maintain confidentiality and handle sensitive information.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         

PREFERRED:

Previous utility industry experience.

Preferred Fundamental Payroll Certification.

Previous experience with expense management.

CORE Values:

Put People First

Care, listen and connect. Think team, not self. Respect and value differences. 

Stay Safe

No shortcuts. See the big picture, no tunnel vision. Look out for each other

Innovate

Embrace change. Think big and bold. Be part of the solution. 

Own It

Own your attitude, actions and words. Find a way. No BCD. Never stop learning. 

EOE/Disability/Vets/Drug-Free Workplace